Looking for a Sample Invitation?

Use this sample invitation, save the date card and flyer to create your own invitations for the family reunion.

Use the following sample invitation and invitation copy to form your own family reunion announcements and family communication. Generate excitement as the reunion countdown begins. Be consistent with your general look and feel throughout the invitation process.

These are just samples. You can download a few free family reunion invitations here. But what you really want to do is create your own invitations based on these ideas. Write your own invitation copy (here's a template to follow) and use your favorite images or clip art.

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PLANNING & PRINTING FAMILY REUNION MEMORIES
Work through the family reunion planning process by
focusing on three phases of printed materials.

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sample save the date card

Time recommendation: send 12-18 months in advance or as soon as you have a target date

Format recommendation: postcard, with a fun visual on the front side – consider a family crest, clip art image, joke, quote or saying, or photo from a past family gathering.

sample save the date card

Sample Save the Date Card Copy:

Save the date!

It’s the
Henry & Annabelle SMITH
family reunion

Friday, Saturday & Sunday
July 24, 25 & 26, 2009
KOA Campground
Astoria/Warrenton/Seaside, Oregon

We have a selection of cabins, tents and RV spaces set aside for our family. Call (phone) and identify yourself as part of the “SMITH FAMILY” group to secure your reservations.

Look for an invitation with more information in your mailbox in a few months.

Questions? Want to help? Call Susan Smith at 123-456-7890 or send email to: susansmith@somewhere.com.

sample invitation

Time recommendation: send 6-8 months in advance

Format recommendation: half of an 8 ½ x 11 sheet of paper folded in half, printed on both sides and mailed in a 4 3/8” x 5 ¾” envelope; same visual image as before printed on the front, text on the inside

sample family reunion invitationsample invitation: front
sample family reunion invitationsample invitation: inside

Sample Invitation Text:

Susan Smith and her family are pleased to invite
you and your family to the
Henry & Annabelle SMITH
Family Reunion
to celebrate our past, present and future – beach style!

Friday, Saturday & Sunday
July 24, 25 & 26, 2009
Astoria/Warrenton/Seaside KOA Campground
1100 NW Ridge Road
Hammond, Oregon 97121

Friday, July 24, 7:00 p.m. – smores and games at the group pavilion

Saturday, July 25, 12:00 noon – 3:00 p.m. – potluck picnic, family meeting, crafts for the kids
Saturday, July 25, 7:00 p.m. – family photo, family talent show
Sunday, July 26, 10:00 a.m. – brunch

Please RSVP to Susan Smith at 123-456-7890 or send email to: susansmith@somewhere.com.

If you plan to stay at the KOA, there are a selection of cabins, tents and RV spaces set aside for our family. Call 503-861-2606 and identify yourself as part of the “SMITH FAMILY” group to secure your reservations. 

sample reminder flyer

Time recommendation: send 3 months in advance

Format recommendation: full page flyer; same visual image from before; tri-folded and secured with a sticker or seal so you don’t have to use an envelope

sample family reunion invitation flyer

Sample Invitation Text:

Don’t forget the
Henry & Annabelle SMITH
family reunion at the beach! 

John Smith, Mary Roper, Annie Smith will all be there. Will you??

It’s not too late to join us for good food, great company and gobs of fun.

Friday, Saturday & Sunday
July 24, 25 & 26, 2009
Astoria/Warrenton/Seaside KOA Campground
1100 NW Ridge Road
Hammond, Oregon 97121
www.astoriakoa.com

Friday, July 24, 7:00 p.m. – smores and games at the group pavilion
Saturday, July 25, 12:00 noon – 3:00 p.m. – potluck picnic, family meeting, crafts for the kids 
Saturday, July 25, 7:00 p.m. – family photo, family talent show 
Sunday, July 26, 10:00 a.m. – brunch

Please bring:
- Potluck food item for the Saturday picnic
- A talent to share for the talent show
- Your top 10 family favorite recipes for the family cookbook
- Your energy & enthusiasm!

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This KOA campground is located at the northern tip of Oregon, only one mile from the beach, and the area offers something for everyone. There are miles of hiking and biking trails, nearby picturesque towns and historical sites, shopping and entertainment. The weather forecast calls for sunny skies with patches of clouds and temperatures in the high 70’s. (Bring a jacket! There’s always wind on the beach and a chance of rain.) Check out our family reunion website at smithreunion.com for updates and to see who else is planning to attend.

If you plan to stay at the KOA, we still have a small selection of cabins, tents and RV spaces set aside for our family. Call 503-861-2606 and identify yourself as part of the “SMITH FAMILY” group to secure your reservations.

Questions? Call Susan Smith at 123-456-7890 or send email to: susansmith@somewhere.com.

more communication

A minimum of 1 additional piece of communication a few weeks prior to the reunion is recommended for all confirmed attendees. For more details and information, check the complete planning timeline here.

Of course, these samples are samples of written correspondence. In this day and age, you will also want to consider a family reunion website and/or social media to communicate with the younger generations.


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