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Family Reunion Invitations
Generate interest and excitement from the onset.
Family reunion invitations are your first and only opportunity to make a good first impression. They are an excellent tool for generating excitement and interest.
If you tell family in an upbeat and positive
manner that it’s going to be a fun reunion,
chances are, everyone will come with a good
attitude and ready to participate.
A Bad Example
I recently received a bland family reunion invitation via colorless flyer that left me a little frustrated. It came only days before the event (that was hundreds of miles away), lacked details and didn’t included any contact information. Guess what? We didn't go.
A Better Way
We needed the big picture early enough to get excited, catch the greater vision, make the necessary travel arrangements, etc. We needed a more detailed family reunion invitation.
Invitations are one of the most important elements in event planning. If you want your cousins to get excited and if you want your brothers and sisters to come, take the time to clearly state the specifics {who, what, when, where, why and how} with class.
These will help you
get started:
family reunion invitation template
family reunion sample invitation
free family reunion invitations
family reunion planner and guide
Family Reunion Invitations:
Tips for the Specifics
Who
- Gather the names and addresses of your guest list well in advance. It will take longer than you think to get invitations addressed and mailed.
- Be clear regarding what family is gathering. The decendents of whom? Which family branches are you going to include? This process may include several phone calls and a bit of family research. Keep all your records in one place.
What
- Focus on the positive. Be energetic. Plan to have fun.
- If your reunion is centered around a particular event (such as a hometown annual tradition) or family celebration (such as a 50th Wedding Anniversary), be sure to include those details.
- Do you need help planning or organizing? Let people know.
- Are there other elements (such as a talent show or family cookbooks) that guests should prepare for?
When
- The sooner you can announce your family reunion date and plans, the better. Invitations should be sent out a minimum of 4-6 weeks in advance.
- If yours is a multi-day reunion, consider sending a save-the-date postcard up to a year (or more) in advance.
- Generally, the longer the reunion, the more people that are involved and/or the further relatives are traveling, the more advance notice your family needs.
- A steady stream of family communication is essential.
- Focus on the most important elements, such as the main program, picnic or family meeting.
- Include a start time and end time.
Where
- Include the city and state as well as the address for your specific location.
- A phone number, website and list of available amenities are also helpful.
- If relatives are unfamiliar with your reunion destination, consider including information about the area. A map is also a useful addition.
Why
in the invitation.
There is a wide variety of family clip art and
free family reunion clip art
available if you are designing your own printed materials.
How
- How much will the reunion cost, when is money due and payable to whom?
- Consider including information about how family members can help in planning a successful family reunion.
- Don't forget to include contact information, including the entire family reunion committee, if applicable.
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